2000 retreat

UTAH CLMA Board Retreat UTAH CLMA Board Retreat

Wednesday, May 24, 2000

Convened: 12:30 p.m. Adjourned: 4:30 p.m.

Present: Paul Keoppel, Dave Young, Hyde Frederickson, Gloria Zuroff, Kathy Carlson, Noel Ladle, Paul Lewis, Annie Tesori and JoD Fontenot

Agenda Item	Discussion	Action
1. Welcome and introductions - lunch
2. Spring meeting review and critique	Members thought that the meeting was very successful. The speakers were all good, the food was great and the atmosphere was relaxing. The vendor presentations also worked out well.	A suggestion for improvement was not to have a speaker while eating lunch to allow for more conversation time.
3. Board assignments	A board handbook was distributed. Board members were assigned to oversee various committees	Hyde – fall and spring meeting planning Dave – strategic plan, health care policy and nomination committee Noel – membership Kathy – vendor relations Paul Lewis – newsletter and web site Beth – education meetings (breakfast meetings) JoD – finances Annie – secretary
4. Calendar	The calendar for the rest of the year was presented and approved
5. Bylaws and strategic plan	Dave introduced the chapter bylaws and strategic plan. He explained why they are important.
6. Communications	The newsletter is published 4 times a year. The next issue is due out in June. Board members were assigned articles to write for the newsletter. Paul Lewis will take over the web site maintenance after the CLMA national convention is over.	All board members get your articles to Paul Lewis by June 10^th. Newsletter to go out on June 15^th.
7. Education	Planning is under way for the fall Zion meeting. The date will be November 2^nd and 3^rd. The next breakfast meeting is in July.	JoD will check into the availability of the VA to hold the meeting on July 19^th. The capitol was OK but not great.
8. Membership	A membership list was included in the board manuals.	Suggestion was made to have one membership list and have it emailed to board members when changes were made (probably quarterly). Problem is that some board members don’t have Access available. Still needs resolution. Paul K asked that board members call a list of 9 members to obtain or confirm email addresses. While calling the members ask them: What CLMA can do to help them in their jobs. Ask them what they would like to see in chapter meetings. Ask them if they have visited the chapter web site. Confirm contact information. Paul K asked to have this done by June 15^th.
9. Industry partners	The vendor program was explained.	We need to decide how to reward our industry partners and when. How should this be publicized? Newsletter, web page, at a meeting, etc.
10. Financial	JoD handed out a balance sheet for 2000. Paul discussed the budget for this year	Balances are increasing. Budget was approved.
11. Chapter of the year	The board discussed the Chapter of the Year process.	A decision to do this could be made in the September board meeting. We will continue to collect materials incase the decision is to go ahead with the application. Members attending the Anaheim meeting will scrutinize this years applications.